It includes an itemized breakdown, tax calculations, total amount due, and payment terms. Many invoices also feature a client authorization section to ensure accurate records and timely payment processing. This template is designed for excavation and earthwork contractors who charge a fixed price for their services.

How do I create a construction invoice template?

If all your invoices are consistent in format, it’s a lot easier to avoid errors and easily compare information from multiple billing periods. It could also create stress down the line as customers paying for materials can occasionally have unhelpful or inconvenient views on which to use. Progress-based billing is a little more complex – because it’s designed to spread your income over the length of a project. But the importance of percentage completion, costs of services or outstanding balance very much depends on how many instalments you’ll be paid in and how they’re calculated.

Support & Tools

• While there are standardized invoicing styles, like AIA billing, there’s a certain amount of flexibility in creating invoices for construction.
• This template is perfect for contractors who charge a fixed price for an entire project rather than billing hourly or by materials used.
• Check out this page of free construction invoice templates for a variety of useful invoicing options.
• Keep a close eye on the description of the work claimed to be performed, and the line item dates.
• Equipment rentals, parking fees, and other miscellaneous job expenses usually won’t fall under materials, so the “other” section is where the construction invoice template should list them.
• Having set expectations for invoicing can deter a project from blockage created by payment disputes between the many players of a project.

Set payment terms, customize the look and feel of your invoice template, and add any attachments before sending it directly through Knowify to your clients. Track payment status automatically, and send automatic payment reminders as needed. Automated tools help you save time and generate accurate invoices based on your contract terms, work performed, and project costs.

What are the essential elements of construction invoices?

Collaborate with your team, keep clients up-to-date, and manage all communication in one place. What is a cost-plus contract and how is it used in the construction industry? Now, that doesn’t mean that substantial payment talks can’t happen in person, over the phone, or via text. But, some written records showing that payment was requested should be present – regardless of whether there have been any difficulties on the job. Consider retained earnings offering early payment discounts to encourage faster payment.

Link your bank to your Invoice2Go account to accept debit and credit card payments online. Now that we’ve learned when to use this construction invoice template, let’s zoom into the steps to use it. If you need to define project deliverables, timelines, https://www.bookstime.com/ and contractor responsibilities, check out this collection of free construction scope of work templates. You should invoice your client if you deliver services that were agreed upon prior to start of the project. Invoice must contain all the services and their price, necessary dates especially due date of the invoice, your and client’s name.

construction company invoice template​

If not, you may need to file a lien or take additional legal action. The first step in a successful invoicing policy is establishing a construction contract agreement or specialized service agreement with a description of the project and payment terms. Consider putting a copy of the invoice in your contract so the client knows what to expect when you begin billing.

Construction Invoice Templates

Creating a professional and clear construction invoicing is central to getting paid on time and maintaining strong client relationships. If you’re looking to simplify and streamline your invoicing process, use a dedicated invoicing tool that helps you save time and reduce errors. To create a construction invoice, you will need to include as standard the name of the project, client, contractor, invoice date & number, project details, T&Cs and monies owed. Depending on your billing method, you may need to include other information alongside this. Disagreements and construction disputes over scope, quality, or timing can delay payment, especially if the invoice isn’t detailed or clear.

Retainage Invoice Template

• If you need to plan, schedule and track construction projects from start to finish, don’t depend on static Excel spreadsheets, use dynamic project management software.
• Visit this collection of helpful construction scope of work templates for more project management resources.
• Tax rates vary by jurisdiction, so ensure you’re applying the correct rates for your specific situation.
• Construction invoices often include supporting documentation like timesheets, material receipts, and progress reports to validate charges.
• With an organized, clean, comprehensive construction invoice template, they’ll have surefire documentation to bring to court.

Sending an accurate, professional and timely contractor invoice is a crucial step in every job, and helps assure the success of your business. Making your billing process as smooth as possible will help your bottom line and help you get paid promptly for the hard work you do. Billing your clients for your services and getting paid on time is one of the most crucial aspects of succeeding in the contractor business. In this article, we explore how to create a contractor invoice with step-by-step tips for doing an invoice from start to finish.

Payments come in faster when invoices go out on time and are accurate. That means fewer cash flow surprises and more predictable financial planning. Efficient construction invoice invoicing also helps you stay on top of what’s owed, reducing the risk of falling behind on your own vendor or subcontractor payments. When creating invoices, be sure to include your custom payment terms and scheduled due dates. This ensures that both you and your client are aware of the deadlines for payment. Including this information on your invoices helps to reduce confusion and reduce any misunderstandings about when payments are due.

sample construction invoice template

Get back out there on the construction site knowing your income will continue to come in. FreshBooks offers professionally designed construction invoice templates that are easy to use and tailor to your business. Construction firms handling multiple projects benefit from a standardized invoice format to maintain consistency across different clients in their project portfolio. The template helps keep financial records organized, ensuring timely payments and better cash flow management. For more invoicing options, check out our complete collection of construction invoice templates in Excel and these construction invoice templates in all formats. Submitting an invoice for the work or materials you provide is only one small step — it’s not a “send it and forget it” scenario.